The Youth Cafe Invites Qualified Printing Service Providers to Submit Quotations
The Youth Cafe is seeking quotations from experienced and qualified printing service providers for the production and delivery of Teachers Training Handbooks under the Safe-Mit Project in Kiambu County.
RFQ Details
RFQ Number: TYC-RFQ-2026-009
RFQ Issue Date: 14 December 2025
RFQ Title: Teachers Handbook Printing – Safe-Mit Project
Quotation Submission Deadline: 20 December 2025
Project Implementation Period: 21 January 2026 – 25 January 2026
About The Project
The Safe-Mit Project seeks to strengthen teacher capacity through the provision of quality training materials. As part of this initiative, The Youth Cafe requires the production of professionally printed Teachers Handbooks that will be used during project implementation activities in Kiambu County.
The Youth Cafe was established in September 2012 following the United Nations High-Level Panel outreach consultations on the Post-2015 Development Agenda. The organization works to advance youth participation and sustainable development through innovative programs, research, partnerships, and leadership development initiatives.
Scope of Work
The selected vendor will be responsible for printing and delivering Teachers Handbooks according to the specifications outlined below:
Product Specifications
Product: Teachers Handbook
Format: A4 Size
Quantity: 252 Copies
Length: 62 Pages
Printing: Full-color interior and cover
Interior Material: Premium thin paper stock
Cover Material: Durable semi-rigid cardstock
Binding: Perfect binding
Production Standard: Paper grain orientation must run parallel to the spine to ensure durability and prevent binding damage during frequent use.
Delivery Requirements
The successful vendor will be required to:
Complete production within the specified project timeline.
Ensure secure packaging and transportation of all printed materials.
Deliver all handbooks to The Youth Cafe Headquarters in Nairobi, Kenya.
Maintain high-quality printing and finishing standards throughout production.
Evaluation Criteria
Quotations will be assessed based on:
Compliance with the technical specifications and scope of work.
Quality of printing and production standards.
Competitive pricing.
Ability to deliver within the required timeline.
Demonstrated experience and past performance in similar assignments.
Evaluation will be conducted using a technical capability assessment combined with price competitiveness considerations.
Submission of Quotations
Interested vendors are invited to submit their quotations through:
Email: procurement@theyouthcafe.com
Alternatively, sealed quotations may be submitted to the procurement drop box at The Youth Cafe offices.
Requests for Clarification
Questions regarding this RFQ should be submitted no later than 20 December 2025 at 3:00 PM (EAT).
Email: procurement@youthcafe.com
Contact Number: +254 734 795 798
Important Information
Late submissions will not be considered.
Quotations must remain valid for a minimum of thirty (30) days.
Payment will be made within 30 days of successful delivery and receipt of a valid invoice, subject to applicable tax deductions in accordance with Kenyan law.
The Youth Cafe reserves the right to purchase all, part, or none of the requested services and may adjust quantities as necessary.
Costs incurred in preparing and submitting quotations will not be reimbursed by The Youth Cafe.
Qualified printing firms with proven experience in producing high-quality educational and training materials are encouraged to submit their quotations.